HR & Office Assistant - part-time position Praha

Volná místa Praha Volná místa administrativa Praha

Popis pracovní pozice

Požadujeme

If you are a proactive and organized person who enjoys communication, coordination and working in an international environment – this position is the right opportunity for you!

Minimum 2 years of experience at a similar position
Fluent English and Czech/Slovak (spoken and written)
Available to work for 30 hours weekly
Advanced MS Office skills, experience with data and document processing systems is an advantage
Strong organizational and communication skills
Attention to detail and reliability
Ability to work independently

Nabízíme

Attractive salary and cafeteria system
Development and career opportunities
Working in a dynamic international environment
Friendly and supportive team culture
Work in a modern, attractive office building in Prague 5 near the Waltrovka area

Náplň práce

Coordinate monthly attendance tracking process and keep related records.
Coordinate Induction Day for new employees in collaboration with HR Leader, Managing Director, IT and employee managers.
Coordinate Health & Safety process and actions with external supplier and Managing Director. Keep related files.
Collect and distribute HR related documents as per instructions by the HR Leader.
Ensure internal communication in close cooperation with HR Leader and Managing Director.
Organize internal events and programs in close cooperation with HR Leader and Managing Director.
Handle incoming calls and welcome guests.
Process and keep evidence of incoming and outgoing post and courier shipments.
Maintain supplies of goods and services by checking stock and office needs, collecting requirements from employees; placing and expediting orders in line with the company policies, NPM strategy and allocated budget, verifying receipts; delivering supplies to work stations.
Review, store and process incoming invoices in line with the NPM rules and guidelines.
Act as a NPM Plant Representative - negotiate and maintain vendors contracts and create purchase orders according to NPM rules, maintain suppliers database.
Act as a point of contact for the property management team. Submit maintenance queries and follow up on resolution.
Act as a super user of travel booking and expense process, ensure training and ad hoc support for employees.
Act as a Site Security Coordinator – participate on SSC community calls and execute allocated tasks in cooperation with Managing Director and SSC Coordinator for Pilsen site.
Coordinates usage of Prague office by employees of other ZF entities – administer desk reservation tool, ensure entrance cards and H&S onboarding.
Be the bridge between the office team, IT, finance and purchasing department and external accounting agency.
Keep evidence of and maintain office equipment by completing preventive maintenance and ensuring repairs.
Organize meetings and events in line with instructions by Managing Director and HR Leader.
Support business trips organization for the office employees and visitors, incl. travel insurance, visa, taxi orders.
Other administrative tasks based on requirements by the Managing Director and HR Leader.
Supplies of goods and services ensured in line with company process, inventory and budget, related documentation stored in line with the company policies
Communication drafted and distributed as per instructions by the Managing Director and HR Leader
Propose solutions bringing savings to the company.
Monthly attendance sheets and absence related documents collected and stored in line with instruction by the Managing Director and HR Leader
H&S actions taken and documented within deadlines given by Managing Director